Planning an event is a very cumbersome task. It involves lots of departments and in-turn a large amount of people. It consists o f a string of procedures to be carried out for it to be a success. There is no particular way about planning an event apart from fundamentals like: Pre-event, on-event and post event.
Here is a set tactics that will keep your event smooth sailing right up till the end.
Event Designing- Event designing consists of the first hand planning and foundation of the event, which also the project of the event planner. This is a idea a plan which afterwards is formulated to give out a concrete physical event. There is a very thin line between event planning and event designing, i.e. event planning is a part or a function of event designing which cumulatively results in giving a face to the event. Event design not only has event planning activities but also takes care of the aesthetics of the event; in general it is about what goes where on the big day.
Implementation- An event is nothing without its purpose and what adds value to the purpose is what will be looked onto in this strategy. Acts, slots, addresses and other entertainment and event details should be in good sense of the reason why the event is to be held or hosted. Not only purpose but the theme of an event even manages to immerse and engross the audience. Hire services, officials and other attractions that pay heed to the theme of the event to make it a success. This strategy is where your networking will strengthen and business will expand to new horizons.
On-sight rumble- This is actually where the second front of event design is taken care of. The venue is considered as the face of the event. So, choose a suitable venue falling in accordance to different place and attendee demographics such as climate, capacity, concept and many more. Allot spots to the different attractions such as parking, food counter and other amusements systematically so there is negligible chaos and crowding at the main event. Stick to the theme to leave the audience in awe it can be mix and match or contrast but remember the event decor should be in sync.
Event handling- It’s the big day and you are all set for the event to start. Work isn’t over yet, you need to make sure things go as planned today, keep a copy of the script, registrations, schedules and volunteers to avoid petty loops. If the amount of attendees is grand do not forget to hire security personnel or bouncers. Successful crowd management is a tedious task after all! Anything is bound to happen anywhere this goes on for events as well, so be ready for any uncertainty that may strike at your event, for this keep alternative plans and ready precautions for different mishaps.
Post event duties- Now is when you have to show how responsible you are, the event is over and winding up is all you are left with. Ensure the place is as clean or cleaner then when you had landed up at the venue. Sincerely pay-off the different event vendors and acknowledge them for their contribution to the event. Everyone knows if its hard work it pays off. Communicate with the different media for post event coverage and also do not forget to collect the balance payment from your client. Run through the list of contacts made in the event and go around with conducting activities that give you the outcome and impact of your event.
REMEMBER IF THE STRATEGIES ARE CARRIED OUT ORDERLY, THERE WILL BE NO ERRORS AND YOU CAN TRIUMPH IN THE INDUSTRY.