Ideal Project Management Tools For Event Planners

Event management is a very complex task. And sometimes it is so cumbersome that a single event becomes a comprehensive project behind which often weeks and sometimes months go by just for planning. Now a days with advanced development in technology and digitization all tasks have become simpler and independent making them specialised.  In today’s world any job can be carried out sitting on a desk or with minimal manual labour.

Here are the trending tools you can use to manage your event projects.

Trello

Event planners can create cards for different tasks and move them based on their status. The cards and boards are completely customizable. You can drag tasks from ideation phase to in-progress phase to completed stage. You can also move marketing materials from outlines to drafts to edited section. As team mates move cards through the various steps in the process, they can add different professionals and vendors to connect, share documents, assign work and maintain checklists.

Slack

This tool is also preferred by many event planners. It allows users to create channels to collaborate in teams or send direct messages to other colleagues. In the event world you can create different channels for different teams such as AV, programming, logistics and etc. The team can communicate through different channels to different members by sharing files, insights and updates. Slack also allows individual messaging and creating an internal to-do list.

Double Dutch

This is an event-specific app that integrates data with CRM. It works as an event planning app and also as an attendee app to give users an all time connected experience. Event planners can use this app to register users, get updates and attendance. They can also track the event and observe its scalability. Attendees can use this app for networking, sharing pictures, commenting and giving feedback. Event planners can also customize the app according to event details for their attendees.

Social Tables

This app was originally created for weddings, but now it is also used for all kinds of medium and small scale events. This app helps in giving your event a face by helping you organize the layout of what goes where! Planners can move things around virtually without hauling about the furniture. It also has a robust guest check-in feature to start off the event on the right note. It also allows collaboration and plan sharing with different vendors and team mates, keeping them connected.

Cvent

This tool is a one stop for everything related to events right from planning the event to running it. Its aim is to increase attendance and lower costs. The software helps to focus on time sensitive and creative items. It takes care of everything from budgeting to scheduling to post event surveys. It helps with creating websites, sourcing materials and also registration and listing of event attendees.

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